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HR & Recruitment Assistant job with Michael Page Human Resources
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HR & Recruitment Assistant job with Michael Page Human Resources

5 years ago No Comments

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To assist the company by supporting the HR Director and HR Advisors in providing an efficient and effective HR service through performing day to day administrative tasks and coordinating the recruitment and onboarding process, whilst also assisting with assigned projects where required.

Client Details

Well known business within FMCG

Description

  • Coordination of the Company’s recruitment process;

    • Administration of the Indeed account and the online Careers page / Applicant Tracking System (in collaboration with Firefish Software).
    • Assisting with the composition and publishing of job adverts and descriptions.
    • Liaising with external recruitment agencies where required.
    • Regularly liaising with all hiring managers to arrange CV reviews, interviews and rejections.

  • Drafting, amending and uploading all Company contracts, offer letters and extension letters to TMS and the HR drive.
  • Coordination of all on-boarding of new employees including ownership of the Induction process.
  • Coordinating all onsite occupational health clinics, in conjunction with AXA PPP Healthcare, creating schedules whilst tracking individual employee health assessment needs in liaison with the Health & Safety Department.
  • Ensuring that an accurate, up to date, and complete bank of job descriptions are kept on file for all employees across both sites.
  • Supporting in note taking for formal meetings when required.
  • Filing and maintaining HR records (e.g. Medical Certificates, PFRs) within the remit of GDPR and supporting general organisation within the team’s files.
  • Assisting in the administration of the Company training and development programme, including the Online Workplace Learning System (OWL).
  • Producing regular MI reports to measure and track meaningful and appropriate HR Key Performance Indicators.
  • You will be expected to carry out any other duties that may reasonably be required in line with your main duties

    • Profile

    Knowledge, Skills & Experience

    • Relevant HR experience or qualification/ At least 3 years’ administration experience
    • Intermediate PC Skills: Formula and graphs in Excel, import photographs in PowerPoint, high standard of document production and report writing
    • Experience of recruitment and selection procedures
    • Experience of computerised HR Systems
    • Excellent oral and written communication skills at all levels
    • Ability to collate HR MI into reports

    Competencies and Behaviours

    • Approachable, enthusiastic, proactive, resilient
    • Strong organisational skills and ability to plan and prioritise short and longer term workload
    • Ability to achieve targets under pressure whilst managing conflicting priorities
    • Patience and diplomacy, with the ability to employ a collaborative approach
    • Personal integrity and openness, with absolute commitment to confidentiality and discretion where required
    • Professional telephone manner and experience of dealing with service users and suppliers
    • Organised with a high level of attention to detail
    • Confident, with the ability to gain trust and respect

    Job Offer

    • Available immediately or short notice period
    • £22,000pa to £24,000pa DOE
    • Great additional benefits
    • Full UK driving license essential, ad hoc travel required

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